Auto Glass Week™ Attendee Policy
Non-Exhibiting/Non-Sponsoring Supplier Policy
Industry suppliers are NOT eligible for free or discounted registration options (this includes Promo Codes). Non-exhibiting/non-sponsoring suppliers will not be permitted on the floor with any logoed or self-identifying clothing and/or articles including shirts, caps, signs or stickers. Non-exhibiting/non-sponsoring suppliers may not bring any large briefcases, rollies, sales materials or literature on to the show floor. Non-exhibiting/non-sponsoring suppliers may not sell, promote or in any way advance their companies or products to attendees or exhibitors/sponsors. Management reserves the right to remove any attendee at any time for any reason.
Children’s Policy
Children will be permitted on the exhibit floor during show hours only. Children are not allowed in the seminar rooms. Children badges are subject to applicable registration and attendee rates. Children are defined as younger than 16 years of age on the first day of the event.
Proper Attire
Auto Glass Week is a business to business trade show. Sponsors, attendees and guests must wear appropriate attire at all times. Business or business casual attire is suggested. Logos and sayings on apparel must be in good taste. Show Management reserves the right to make determinations on appropriate apparel. No clothing can be worn nor signage displayed that is derogatory toward a company.
Demonstrations
No demonstrations or protests will be permitted within the official Auto Glass Week venues. If a group or individual does plan to protest or a group or individual protesters appear without notice, they will not be able to hold their protest on the Convention Center. Demonstrators will be removed from the premise.
No Guns Allowed Policy
No guns will be permitted in any Auto Glass Week show location, which includes the trade show floor, all meeting rooms, pre-event areas and inside the buildings.
Cancellations/Refunds Policy*
All requests for cancellation and/or refunds must be received in writing by August 4, 2023 for Full and Partial registrants. The deadline for Non-Sponsoring Suppliers registrants is July 7, 2023. All cancellations are subject to a $50 administration fee. No refunds can be given after these dates. Free or discounted passes are valid for new registrants only. Cancellation policy is NOT disputable. Competitors or competition fees are not refundable. If we determine you have registered in the incorrect category, event management will send an invoice following the show dates.
*Individuals working for companies with an Auto Glass Week™ Sponsorship Agreement should refer to their signed Sponsorship Agreement and Rules and Regulations for more details on the policies affecting them.
Photography/Video Filming Policy
- Rights
By taking part in this event you grant the event organizers full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for marketing, publicity or other purposes. This might include (but is not limited to), the right to use them in their printed and online publicity, social media and press releases. This license is irrevocable, worldwide in scope, royalty-free and covers all possible uses of the work in all media. - Educational Seminars
Recording of any kind, re-transmission or re-broadcast of the presentations, in whole or part is strictly prohibited. All presentations are copyrighted and doing so is a copyright violation and is strictly prohibited. Presentations that are approved by the speakers to be shared will be uploaded to the official event site and linked from the final survey which will be sent at the event’s closing for attendee reference only. - Exhibitors/Sponsors
No reproduction, rebroadcast, distribution or capture of the demonstrations or booths is permitted, nor is any filming, streaming, photography or any taping of exhibitor booths or personnel without their prior permission.
Contact Policy
By attending, you understand and allow publisher, show management, exhibitors and/or partners to contact you via email, fax, phone and text in the future.
Health and Safety
All attendees must adhere to Auto Glass Week™ Safety Protocols in place during the event.
ADA Compliance
We strive to host inclusive, accessible events that enable all individuals, including individuals with disabilities, to engage fully. To request an accommodation or for inquiries about accessibility, please contact our offices at 540-602-3282.
Attendee Policy is subject to change, at any time. Please note these protocols may be updated from time to time.